SECTION I: FAIR HOUSING
The Caldwell Housing Authority adheres to Title VI of the Civil Rights Act of 1964, Title VIII of the Fair Housing Act, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disability Act. In accordance with federal law, the Caldwell Housing Authority is prohibited from discriminating on the basis of race, color, national origin, age, disability, religion, sex and familial status. The Caldwell Housing Authority further embraces the diversity of our community and does not discriminate based on sexual orientation or gender identity. If you feel the housing authority has discriminated against you, please feel free to contact Idaho Legal Aid or the Idaho Human Right Commission.
SECTION II: APPLICATIONS
A: Prospective Applicants. The Caldwell Housing Authority offers prospective applicants many different methods for starting the application process. The application fee is $30.00 per adult household member and the application process is as follows:
- On-Line Pre-Application. Over the last several years the housing authority has attempted to streamline the application process in an effort to get prospective tenants into an apartment as soon as possible. We believe we can start the process of qualifying persons for occupancy based on an abbreviated “Pre-Application” that collects basic information. The EASIEST way to complete the pre-application is by filling out the on-line application on this site. Pre-application processing will happen simultaneously with the background check and only after the applicant(s) has paid the initial $15.00 screening fee.
- Print a Pre-Application form. Prospective tenants can down-load and print a Pre-Application from the same location on the website; fill in the required fields by hand; and deliver it to the housing authority by hand, mail, or via facsimile (fax machine) to (208) 455-2816. Again, pre-application processing will happen simultaneously with the background check and only after the applicant(s) has paid the initial $15.00 screening fee.
- Walk-in Application. Prospective tenants may walk into the office and request an official full application. There is a $30.00 full application fee for all prospective tenants over the age of 18 wishing to complete the full application process all at one time.
- Mail-out Application. Prospective tenants may request an application by phone. CHA will dispatch a Pre-Application to the location of their choice. Once completed, the prospective applicants may either mail it or hand deliver it to the office of the Caldwell Housing Authority at 22730 Farmway Road, Caldwell, Idaho 83607; or send it by facsimile (fax machine) to (208) 455-2816.
- Full Applications. After the Pre-Application form has been received by CHA staff and the initial screening has been completed, the prospective tenant will be notified by mail or telephone of pre-approval and provide additional instructions on completing the Full Application.
B: Completed Full Application. The Caldwell Housing Authority only accepts and processes COMPLETED Full Applications.
C: Applicant Notification.
- Simplified timelines for prospective tenant response / follow-through.Prospective tenants are encouraged to be timely in their response to housing authority staff during the application process. It is our desire to help prospective tenants through the process and get them into housing as soon as possible. The Caldwell Housing authority, with cooperation from the applicant(s), adhere to the following timelines:
- Process the Pre-Application and $15.00 fee within three (3) working days of receiving the Pre-Application.
- Process the Full Application and $15.00 fee with three (3) working days of receiving the Full Application and required income verification.
- Applicants on the waiting list who are notified of an available unit have five (5) business days, to pay the security deposit and first month’s rent, unless otherwise approved by the housing authority.
Applicant on the waiting list who do not meet the requirements above may be removed or passed-over on the waiting list.
SECTION III: QUALIFICATIONS
- General Information. Farmway Village is owned and operated by the Caldwell Housing Authority and all eligibility and selection criteria are set by the housing authority upon approval from its Board of Directors.
- Eligible Applicants. As mentioned elsewhere on this website, the housing authority provides Workforce Housing, Low-Income Housing, and Farm Labor Housing. Please read the Eligibility section for additional information.
- Satisfactory Rental History. The Caldwell Housing Authority is required to provide decent, safe and sanitary housing. Housing authority staff works hard to that end. We believe the best way to meet these standards it to screen applicants and check past rental references.
- Financial Resources. Although rent is adjusted according to income and unit availability, applicants must have a monthly minimum income of $770.00, or $9,200 annually for the smallest apartment. Minimum monthly income requirements vary depending on apartment size. Applicants without an income or who cannot certify that they receive the minimum monthly income will have their application administratively withdrawn.
- Prior Rental History with CHA. Often individuals and families re-apply to live at Farmway Village after moving out. Applicants who were previous tenants of the housing authority will be required to complete a full application. The housing authority may use its knowledge of previous tenancy to either approve or deny an application. Applicant who lived at Farmway Village previously and owe for rent, repair costs, or legal fees must pay those previous charges before staff will consider or review the application.
SECTION IV: WAITING LIST
- Waiting List Priority. Apartments at Farmway Village are assigned to individuals and households based on availability and the applicant’s position on the waiting list. Only applicants with completed and approved application will be placed on the waiting list.
- Assignment of Housing. In accordance with Section IIC(3) above, an applicant who does not accept the apartment by paying first month’s rent and security deposit and sign the lease agreement within five (5) days of offer forfeits their apartment to the next person on the waiting list and will have their application administratively withdrawn from the process.
SECTION V: DISQUALIFICATION
- Criminal Convictions. As stated previously, the housing authority is required to provide decent, safe, and sanitary housing. Criminal backgrounds are conducted on all applicants during the pre-application process. Applicants or co-applicants with criminal backgrounds are disqualified from housing as follows:
- Court Ordered Evictions—within three (3) years from the date of application. Court ordered evictions include “for cause” and “unlawful detainer” evictions.
- Controlled Substance Conviction—within three (3) years from the date of application. Controlled substance charges include the use, sale, possession, concealment, distribution, or manufacturing of a controlled substance as defined by Idaho law.
- Misdemeanors Conviction for “Persons Crime”—within three (3) years from the date of application. “Persons crimes” include, but not limited to, domestic violence or battery.
- Misdemeanors Conviction for “Property Crime”—within two (2) years from the date of application. “Property crimes” include, but not limited to, theft or burglary.
- Felony “Non-Violent” Conviction—within seven (7) years from the date of application.
- Violent “Persons Crime”—within ten (10) years from the date of application. This includes any felony conviction for harming or battering another person.
- Sex Offenders—lifetime disqualification.
- Administrative Disqualification. In addition to the aforementioned disqualifications or criminal reasons, the housing authority disqualifies applicants and co-applicants that:
- Provide misleading or falsified identification,
- Provide misleading or incomplete household income documentation,
- Provide misleading information about co-applicants and unit occupants,
- Have poor rental histories including, but not limited to, property damage or conflicts with neighbors.
- Denial Appeals. Applicants who are denied occupancy will be delivered a written denial letter either personally or by registered mail (providing the applicant has a current address) that will provide the reason for denial. Denied applicant may grieve the denial by making a written appeal within 10 days of denial and provide convincing evidence why the denial should be overturned. Attached to the written appeal, the applicant should include all of the following (when applicable):
- Letters of judgment satisfaction,
- Letters of compliance from probation and parole,
- A current credit report showing CHA’s records are inadequate,
- Documentation of enrollment or participation in substance abuse treatment. Applicant may be entitled waiver under Fair Housing requirement,
- Letters from previous landlord indicating past due rent and repair costs have been satisfied; and
- Other written and relevant documentation.
SECTION VI: PRE-MOVE-IN PROCEDURES
- Income Recertification (if necessary). It is likely that several weeks will have gone by between the date the application was completed and the date an apartment is available. Recertification of income is required when more than ninety (90) days has lapsed since application submittal.
- Net Tenant Contribution (NTC) Calculation. Prior to executing the lease agreement, the “net tenant contribution” or rent calculation will be completed and all applicants will know prior to entering into the lease agreement their monthly rent at initial income certification.
- First Month’s Rent Proration. All applicants are required to pay the first month’s rent and security deposit as explained below. The first month’s rent is prorated depending on the time of the month of occupancy. Proration is calculated by dividing the “Note Rate Rent (the rent amount approved by Rural Development)” by the number of days in the month, them multiplying that amount by the remaining day in the month. For example: $600 a month rent ÷ 30 (the number of days in June) = $20/day prorated rent. An applicant moving in on June 22nd would be in the apartment for 9 days. Nine (9) x $20/day proration = $180 initial first month’s rent. Additional rental assistance (if any) may be calculated into the prorated first month’s rent.
- Security Deposits. Applicants are required to pay a one-time security deposit equal to the “Note Rate Rent” and the first (1st) month’s rent prior to occupancy.
- Security Deposit Payment Arrangements. Upon request, applicants may request payment arrangements for security deposits in accordance with 7 CFR 3560.160. Applicant requesting a security deposit payment plan must sign a lease addendum and have paid the full security deposit with ninety (90) days of occupying the unit.
- Housing Assignment. The Caldwell Housing Authority will use the following guideline to place families in appropriate sized units. This policy is intended to comply with Fair Housing laws, allowing the property owner to determine occupancy standards reasonable to family composition. Infants and unborn children may be excluded from the family composition at the applicant’s request. Housing will be assigned as follows:
SECTION VII: REASONABLE ACCOMODATION REQUEST
It is the policy of the Caldwell Housing Authority to provide reasonable accommodations, as prescribed by law, to persons requiring reasonable accommodations in order to fully enjoy their tenancy at Farmway Village. It will be the policy and practice of the housing authority to assist both tenants and applicants complete the necessary requirements to request reasonable accommodations under the law. Notwithstanding the numerous pages of guidance offered by the U.S. Department of Justice and the U.S. Department of Housing and Urban Development, the staff of the Caldwell Housing Authority will:
- Assist tenants and applicants complete a request for reasonable accommodation when necessary and requested
- Accept the tenant or applicant’s verifiable third-party (3rd-party) documentation providing it meets the minimum requirements under the law
- Not require third- party (3rd-party) verification in cases where the disability is apparent
- Not require tenants or applicant to execute a HIPPA release
- Not contact the third-party (3rd-party) health care provider to enquire about the nature of the disability
SECTION VIII: SERVICE / ASSISTIVE / COMPANION ANIMALS
The Caldwell Housing Authority (CHA) recognizes the importance of service, assistive, and companion animals to persons with disabilities. This policy is intended to ensure tenants or applicants with a disability-related need for a service, assistive, or companion animal, are afforded the opportunity to make a request for such as provided by the law. CHA is committed to allowing tenants or applicants with disabilities the opportunity to live in housing with the aid of service, assistive, or companion animals according to the following policy. Additionally, CHA is required by law to maintain the housing project in a decent, safe, and sanitary manner. In an effort to balance the need for decent, safe and sanitary housing with rights of tenants and applicants to have medically-necessary animals, the following policy will take effect February 1, 2017 and amends the previous policy of April 1, 2010.
Tenants or applicants needing a medically-necessary service, assistive, or companion animal (hereinafter referred to as the ‘animal’) must:
- Make a written Reasonable Accommodation Request in accordance with the previous section
- Return all necessary certifications to CHA within 30 days of making a written Reasonable Accommodation request and prior to allowing the animal in the apartment
- Bring the animal to the office to be photographed so CHA can identify the animal and contact the owner in the event your animal is at large
- Have collar and current identification tags on the animal
- Have all licenses and vaccinations according to applicable state, county, and local laws
- Employ methods to have animal attended and under direct control by keeping the animal on a leash at all times when outside the apartment
- Employ methods (including, but not limited to, restraints, muzzles, choker chains, etc.) that prevent the animal from physically harming other tenants, guests, or employees of the housing authority
- Pick up all animal feces immediately as it occurs anywhere on housing authority property and properly dispose of it in a sanitary manner. It is not sanitary or acceptable to leave cans/bags/or other receptacles of animal feces on patios or other areas outside the apartment
- Prevent the animal from interfering with other tenant’s rights to peacefully enjoy their premises; specifically free from barking nuisances and stray dogs
- Feed and watered animal indoors. Leaving food and water bowls outside encourages and attracts stray animals and varmints, neither of which are conducive to a sanitary and safe environment
- Not let the animal run free off-leash or leave the animal unattended in vehicles parked in the CHA parking lots
- Assist CHA (when possible) with minimizing health and safety risks associated with stray animals by calling animal control when noticing unleashed or stray animals on CHA property
- Prevent the animal damaging the apartment, property and premises of the Housing Authority including other tenant’s property.
At NO time during the Reasonable Accommodation Request does the housing authority, its employees, officers, or agents:
- Ask or inquire about the nature of tenant or applicant’s disability
- Contact the tenant or applicant’s medical provider
- Accept or keep any records voluntarily provided by a tenant or applicant about their disability
- Contact 3rd parties for information about tenant or applicant disabilities
- 7 CFR 3560. 11
- 7 CFR 3560. 152
- 7 CFR 3560. 158
- 7 CFR 3560. 159
- 7 CFR 3560. 576
- 7 CFR 3560. 577
- 2018 Omnibus Budget Act
- July 5, 2019 USDA Un-numbered Letter